Sold Case Requirements

The sold case process consists of the following:

1. Application Information

2. Licensing Information

3. Bound Case Information

Application Information

When an underwriter receives notification that a client has accepted our quote, BEST Re will prepare and send the following to the Producer / TPA:

• Disclosure Statement

  • Purpose is to reveal plan participants who have incurred or have potential to incur claims in excess of 50% of specific deductible and identify all employees whether actively at work or not.

  • Must include employees, dependents, retirees and COBRA participants.

  • Please submit within 15 days prior to the effective date.

• New Case / Renewal Signed Cost Projection Form

• Formal Application

  • Must be signed signed by both an authorized official of the Plan Sponsor and a licensed agent who is the "Agent of Record". The application must be returned within 14 days from the Contract effective date.

Licensing or Appointment Documents (if not already appointed or approved)

• Agency & Agent Licenses

  • Required for both the entity and an employed individual of the entity (preferably an officer), in both their resident states and the account's state.

• Agent appointment

• BEST Re requires a copy of the Administrative Agreement between the Plan Sponsor and the TPA.

  BEST Re
  Attention: Underwriting Department
  2700 West Cherry Lane, Suite 110
  Meridian, ID 83642
  877.868.5775
  208.893.5040 fax
  bestre@bestre.net

Bound Case Information

To issue the final rates, factors and terms of the Contract, BEST Re must receive the following:

• Signed Disclosure Statement

• Any outstanding underwriting requirements

• Signed Application

• Premium Deposit Check and Premium Remittance Spreadsheet

• Final census as of the effective date - Rates and factors may change if the census varies by more than +/- 10% from that quoted

• Signed Plan Document. Please note that we do not require the signed Plan Document to bind a case. We require an approved, signed Plan Document to issue the treaty.

  • Signed by the authorized agent of the Plan Sponsor

  • Returned within 90 days of the Contract effective date

  BEST Re
  Attention: Underwriting Department
  2700 West Cherry Lane, Suite 110
  Meridian, ID 83642